Cobs 8 Client Agreements: A Comprehensive Guide for Copy Editors

As a copy editor, it is important to establish clear agreements with your clients before starting any project. Not only does this help to avoid any misunderstandings or disagreements later on, but it also ensures that you are able to deliver high-quality work within the agreed-upon timeline.

One of the most useful tools for establishing these agreements is the Cobs 8 Client Agreements framework. Developed by veteran copy editor Ruth E. Thaler-Carter, this framework outlines eight essential components of a successful client agreement that can help you to prioritize your clients’ needs and ensure that your work is meeting their expectations.

Here are the eight components of the Cobs 8 Client Agreements framework, along with some tips on how you can use these agreements to improve your own copy editing work:

1. Purpose: The first component of a successful client agreement is to clearly outline the purpose of your work. This can include details like the type of content you will be editing, the tone and style you will be using, and the goals that you hope to achieve with your work. By establishing a clear purpose for your work, you can ensure that you and your client are on the same page from the outset.

2. Scope: Next, it is important to define the scope of your work. This can include details about the length of the project, the number of revisions that will be included, and any specific areas of focus that you will be targeting. By laying out the scope of your work in advance, you can avoid any misunderstandings or disagreements later on.

3. Timeline: Another key component of a successful client agreement is setting a clear timeline for your work. This can include deadlines for initial drafts, revisions, and final delivery. Be sure to build in enough time for unexpected delays and last-minute changes, while also ensuring that you are able to deliver high-quality work within the agreed-upon timeline.

4. Deliverables: In addition to outlining the scope and timeline of your work, it is important to define the specific deliverables that you will be providing. This might include edited documents, annotated comments, or other types of feedback. By clearly defining what you will be delivering, you can ensure that your client knows what to expect from your work.

5. Fees: Of course, one of the most important components of any client agreement is the fee that will be charged for your work. Be sure to clearly outline your rates and any additional expenses that may be incurred, such as rush fees or payment for additional revisions. This can help to avoid any confusion or disagreements around payment later on.

6. Payment Terms: In addition to outlining the fees that will be charged, it is important to establish clear payment terms. This might include details about when payment is due, how it will be made, and any penalties for late payments. By establishing clear payment terms, you can avoid any misunderstandings or disputes around payment.

7. Confidentiality: As a copy editor, you may be privy to sensitive or confidential information through your work. It is important to establish clear confidentiality agreements with your clients to protect their privacy and prevent any breaches of confidentiality. This might include details about how information will be shared, who will have access to it, and any legal obligations around confidentiality.

8. Termination: Finally, it is important to outline the circumstances under which the client agreement may be terminated. This might include details about what happens if either party is dissatisfied with the work, or if either party fails to meet their obligations under the agreement. By establishing clear termination clauses, you can protect yourself and your client in the event that the project does not go as planned.

By using the Cobs 8 Client Agreements framework, you can establish clear and comprehensive agreements with your clients that help to ensure the success of your copy editing work. Whether you are working on a small project or a large one, taking the time to define the purpose, scope, timeline, deliverables, fees, payment terms, confidentiality, and termination clauses can help you to build strong relationships with your clients and deliver high-quality work that meets their expectations.